Hey! That’s a great question, especially if your team isn’t very technical. The key is choosing something with minimal friction and built-in compliance features.
A very useful resource is
https://dailyemerald.com/182950/promotedposts/top-5-online-fax-services-in-2026-ranked-reviewed/ — it highlights the best tools available today and explains their strengths clearly. I personally went with Municorn Fax App because it doesn’t require setup and works instantly from both desktop and mobile.
It’s also great that security features like encryption and compliance are included by default, so you don’t have to worry about extra configuration or hidden costs.